Meet the Virtual Meeting Room

by | Business

We’ve all sat through a meeting that could have been an email, or a phone call.  Since time is one of our most valuable resources when it comes to the workplace, and we can’t get more of it, we are left to make better use of the minutes that make up our day. One of the best ways to do just that, is to use the technology readily available to us to increase efficiency. According to pewresearch.com, the number of “Americans that own smartphones is now 81%”. So if we all go throughout our day with tiny computers in our pockets, why not use them?  Meet the virtual meeting room.

Think about your typical company meeting. It shows up on your calendar for a set date and time, and you’ve got the conference room blocked off. The problem is, John is on vacation, and Mary is stuck in traffic on the highway due to an accident. This meeting can’t wait.  It’s already the 2nd time this meeting has been rescheduled. You now have to take copious notes and do your best to fill in the others when they are available afterwards. Perhaps you even end up scheduling another subsequent meeting with the two absentees in order to bring them up to speed. Disorganization, lack of communication, and time lost.

Now, let’s go through that again in an organization that uses the Logitech Group along with Microsoft Teams:

You’ve got to get this meeting scheduled, after all, budget is almost due! You open Microsoft TeamsTake your meetings to the next level to schedule a meeting, sending out an electronic invite link to your team. The primary conference room is busy, so you decide to set up shop in your office for the meeting. First you set out your HD Camera, followed by your Group Base for Audio, and project your meeting screen from your laptop to the TV on the wall. The three of you in the office sit down at a small table ready to go. Mary is stuck in traffic, but she’s able to click the link on her meeting invite, and join in with Audio from her Iphone. You haven’t heard from John for a few days since he’s on vacation, but you go ahead and send him a message on Microsoft Teams to see if he’s available to join in. John made the mistake of turning off “Do Not Disturb” on his phone while sitting at the Tiki Bar, and couldn’t help but notice your message come through. John thinks it best to participate, and also joins using his phone’s camera and audio. Your meeting goes off without a hitch, and everyone is able to seamlessly connect and discuss the matters at hand. As a safeguard, you hit “record” on your Teams meeting beforehand to save the meeting to Microsoft Stream, since you know that John was hardly paying attention anyways, and may want to refer back to the recording later.

Now, unless you’re John who decided to work while on vacation, doesn’t the 2nd option improve the way we communicate in the workplace? It’s time to embrace technology and revolutionize office communication.

 

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